- HOW TO CATEGORIZE EMAILS IN OUTLOOK ONCE YOU REPLY PRO
- HOW TO CATEGORIZE EMAILS IN OUTLOOK ONCE YOU REPLY CODE
HOW TO CATEGORIZE EMAILS IN OUTLOOK ONCE YOU REPLY CODE
Example 6: Color code messages received today addressed directly to me coming from specific persons.Example 5: Color code messages when the message is larger than 1MB and contains specific words.Example 4: Color code messages by Category.Example 3: Color code messages by words in the message.Example 2: Color code messages that are sent to a specific email address.Example 1: Color code messages coming from someone specific (like your partner).
HOW TO CATEGORIZE EMAILS IN OUTLOOK ONCE YOU REPLY PRO
The examples are getting more advanced each time so when you’ve practiced them all you should be able to handle it as a pro as you are not limited to these examples I’ll explain the advanced color editing by the following examples/ideas. Do not add too much color to your mailbox or the organizing effect gets lost (but you’ll be left with a nice rainbow though ).If the rule doesn’t do what you expect it to do once created, you might want to try to remove or even isolate statements (by creating a separate rule for that statement) to find out where things go wrong.To apply your custom view to other folders see: Applying custom views to all folders at once. The Conditional Formatting rule only applies to the folders which use the same view.If you are in an Exchange environment, you can simply add the names as listed in the Global Address Book of your company. Better is to create the rule based on the e-mail address. Specifying names of senders or recipients in a Conditional Formatting rules can be a bit tricky The name must exactly match the name as displayed in the From field of the message.
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However, if the higher listed rule has a color defined, the lower rule will not “overwrite” this color.
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The “Conditional Formatting” feature may look complex at first but creating color coding rules is actually fairly easy and quite powerful when used the right way. Show overdue emails and tasks in a red font.Show expired emails and completed tasks in a grey and strikethrough font.Show unread emails in a blue and bold font.You may actually already know Conditional Formatting without realizing it as it is for instance also being used to: The color coding isn’t just intended to emphasize certain emails but it can also be used to deemphasize certain emails such as newsletters or emails you are only a CC or BCC recipient of. The Conditional Formatting feature in Outlook allows you to get organized by automatically color coding your Emails, Calendar items, Contacts and Tasks without the need to apply a Color Category to it or move them to different folders.